Fuel expenses are one of the biggest costs in the trucking industry. If you’re running a fleet, you know every penny counts. That’s where fleet fuel cards come in. These powerful tools can help you save money, control spending, and simplify your fuel management. In this guide, we’ll explore the 9 best fleet fuel cards for trucking businesses, their features, and how they can benefit your operations.
Let’s fuel up on the facts and dig into the best options for your fleet.
Why Fuel Cards Matter for Trucking Businesses
Think of a fleet fuel card like a company credit card—but one built specifically for trucks. They offer discounts, security, and tracking tools to help your business stay on top of fuel spending. Whether you’re managing 5 vehicles or 500, fuel card programs can make a huge impact on your bottom line.
How Do Fleet Fuel Cards Work?
Fleet fuel cards let your drivers buy fuel at participating gas stations while giving you visibility into every transaction. You can see where they fuel up, how much they spend, and even set controls on when and how often they can refuel.
These cards are also linked to back-end management tools that make your life easier when it comes to fleet management, fleet maintenance, and fuel cost analysis.
Key Features to Look for in Fleet Fuel Cards
Not all fuel cards are created equal. When choosing the best one, look for these must-have features:
Fuel Discounts
The #1 reason to use a fuel card? Savings. Many cards offer volume-based discounts or savings per gallon, which can add up quickly across an entire fleet.
Spending Controls
Set driver limits, prevent unauthorized purchases, and keep tight control over fuel-related expenses.
Reporting and Analytics
Access to real-time data helps you identify trends, reduce waste, and fine-tune your fleet strategy.
Acceptance Network
Make sure the card is accepted at stations along your drivers’ routes—otherwise, it’s no good.
Benefits of Using Fleet Fuel Cards
Fleet fuel cards don’t just save money—they streamline your entire operation.
Improved Cost Control
Get instant visibility into spending, identify fuel theft, and stop common problems before they drain your profits.
Enhanced Fleet Management
Integrated tools make it easier to align your fuel expenses with your overall fleet maintenance and repair needs.
Simplified Accounting and Tax Filing
Fuel cards provide detailed, IRS-compliant receipts that take the guesswork out of reporting and filing.
9 Best Fleet Fuel Cards for Trucking Businesses
Let’s break down the best fleet fuel cards for truckers and what makes each one a winner.
1. WEX Fleet Card
- Best for: Large fleets and nationwide coverage
- Key Benefits:
- Accepted at 95% of fuel stations in the U.S.
- Customizable spending controls
- Comprehensive reporting tools
- Link with fleet safety compliance systems
2. Shell Fleet Navigator Card
- Best for: Fleets needing broad acceptance and rebates
- Key Benefits:
- Accepted at 95% of fueling stations
- Up to 6¢ per gallon rebate
- Excellent fuel management tools
3. Comdata Fuel Card
- Best for: Trucking companies looking for custom solutions
- Key Benefits:
- Flexible payment options
- Detailed fuel analytics
- Easy integration with your fleet repair services
4. Fuelman Deep Saver Card
- Best for: Savings-focused fleets
- Key Benefits:
- Up to 10¢ off per gallon
- Strong fraud protection tools
- Advanced driver controls
5. BP Business Solutions Fuel Card
- Best for: Businesses loyal to BP or Amoco
- Key Benefits:
- Rebates up to 7¢ per gallon
- Easy to track driver behavior
- Simplifies fleet tips strategy
6. ExxonMobil FleetPro™ Card
- Best for: Mid-sized fleets needing flexible fueling
- Key Benefits:
- Up to 6¢ savings per gallon
- Mobile and desktop management tools
- Integration with cost-savings dashboards
7. Pilot Flying J Axle Fuel Card
- Best for: Long-haul trucking fleets
- Key Benefits:
- Accepted at all Pilot and Flying J stations
- Discounted showers and parking perks
- Perfect for truck service integration
8. RTS Carrier Services Fuel Card
- Best for: Owner-operators and small trucking companies
- Key Benefits:
- Deep discounts at major truck stops
- Free fuel analysis reports
- Helps reduce truck issues on the road
9. EFS Fleet Card
- Best for: Fleets looking for control and customization
- Key Benefits:
- Custom spending limits
- Fuel location guidance tools
- Secure PIN-based authorization
How to Choose the Right Fleet Fuel Card
Not sure which one to pick? Let’s help you narrow it down.
Consider Fleet Size and Routes
Large fleets may benefit more from cards like WEX or Comdata, while smaller ones may find value in Fuelman or RTS.
Match Cards to Fueling Habits
Does your fleet stick to major highways or backroads? Choose a card with an acceptance network that fits your route map.
Watch Out for Hidden Fees
Some cards have monthly fees, transaction charges, or inactivity penalties—read the fine print!
Tips to Maximize Fuel Card Savings
Fuel cards alone won’t save you money—you need a strategy.
Use Reports for Strategic Decisions
Leverage built-in analytics to spot trends, plan preventive maintenance, and prevent fuel fraud.
Train Drivers on Smart Fueling
Teach them to avoid premium fuel unless necessary and use preferred stations.
Leverage Discounts and Rewards
Don’t forget to activate rebates, points, or loyalty bonuses—many go unused!
Conclusion
Choosing the best fleet fuel card is one of the smartest ways to improve your trucking business’s efficiency and reduce operating costs. Whether you’re looking for nationwide coverage, deep discounts, or enhanced control, there’s a perfect card out there waiting to help fuel your success. Combine your card with robust fleet management, vehicle care, and driver coaching to keep your operations smooth and profitable.
FAQs
1. What is a fleet fuel card?
A fleet fuel card is a payment card designed for trucking businesses to purchase fuel and track expenses efficiently.
2. Can small trucking companies use fleet fuel cards?
Absolutely! Many cards like RTS Carrier Services are perfect for small operations or owner-operators.
3. Do fleet fuel cards help with tax deductions?
Yes! They provide itemized, IRS-compliant reports that simplify filing.
4. Are there any downsides to using fuel cards?
Potential fees and limited acceptance if you don’t choose the right one for your routes.
5. Can drivers misuse fuel cards?
Yes, but only if controls aren’t set up. Use PINs, limits, and restrictions to avoid abuse.
6. Which card has the biggest discounts?
Fuelman and RTS tend to offer the deepest per-gallon savings depending on location.
7. Where can I learn more about improving my fleet’s fuel efficiency?
Check out AF Services’ Fuel Efficiency Hub for expert tips and solutions.